Planning Ahead for Wedding and Party Music

by Robbie Schlosser

I’m always planning ahead — always have been.  How about you?  What fraction of your daily time do you devote to planning ahead?

Of course, all of us always need to focus on what we’re doing in each of our golden moments.  But we also need to be planning ahead, to assure more golden moments in the future.

Magnolia Jazz Band Planning Ahead for Wedding and Party MusicHere we are, entertaining at a Christmastime party several years ago.  A party like this is a great example of planning ahead.  Whether the organizer is a large company, a small group, or a private individual, the typical party involves coordinating lots of details.

The more details, and the more elaborate, the sooner the planning ought to begin.  Here in mid-July, we already have several December dates reserved for big holiday parties, and many more “under discussion”.

As you might imagine, a party’s complexity can vary all over the place.  Planning might run from a few days to over a year.

I recently calculated that a wedding reception reserves us an average of six months ahead.  Planning wedding music is seldom the top priority, so we’re seldom the first item to be planned, usually following the facility, bride’s dress, jeweler, caterer, photographer, and possibly more.

So it’s important that we “get in line”.  One way or another, we’re all dancing to that tune, aren’t we?

For us, there is no “busy season”.  We work steadily all year, in part because I’m always planning ahead, anticipating when the people we’ll help will begin their own planning ahead.

YOUR turn.  How much of YOUR time are you planning ahead?

Thanks for reading my blog. I appreciate your interest and hope you get a few good ideas here. Please comment and continue this conversation. I’ll reply to you, and so will others who share your interest. You’ll make new connections.

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The Magnolia Jazz Band entertains at weddings and parties throughout the San Francisco Bay Area. If you are nearby, you’ll love catching us in action, seeing and hearing us create a great mood. In the meantime, please join our Magnolia Jazz Band fans on Facebook to receive daily tips for planning wedding and party music and to receive reminders for our public events.



The Magnolia Jazz Band entertains at weddings and parties throughout the San Francisco Bay Area. If you are ever nearby, you’ll love catching us in action, seeing and hearing us create a great mood.

Thanks for reading this article. I appreciate your interest and hope you get a few good ideas here. Do you know a friend who needs help selecting wedding or party music? Please do them a favor: SHARE this article.

Or POST in on Facebook, LinkedIn, or Google+. Or write me a little COMMENT and I'll reply to you. And if you find my blog useful, please LIKE it, TWEET it, and SUBSCRIBE for more ideas. Use those cute little icons below.

Magnolia Jazz Band Planning Ahead for Wedding and Party Music

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{ 1 comment… read it below or add one }

Roy A. Ackerman, Ph.D., E.A. July 12, 2012 at 1:54 pm

I will tell you that we don’t plan ahead- not in the conventional sense. Because we plan our business activities every year (sometimes twice a year- more about that in a second). And, each project that we undertake is planned. So, we have clear and concise goals, know where it fits into our mission and vision. Then, we just monitor progress. And, if there is a problem, we react- IMMEDIATELY (OK, within the week for a longer project; within an hour for a short-term gig.)
And, we may need to adjust our longer term business plans- because we’ve already met the objectives for the year- and then spend more time (off line) planning for the next year.

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